Conference Transportation Services
Arrive in Style, Together
Tailored for Corporate Needs
At Apollo Tours & Travel, we understand that in the world of business, time, presentation, and reliability are everything. That’s why our Corporate Transportation Services are designed not just to move professionals – but to elevate the standard of how they travel. Whether you’re arranging transport for a visiting CEO, hosting an executive delegation, or coordinating travel for a full-scale conference or incentive retreat, we provide seamless, first-class service tailored to your organization’s needs.
Our handpicked fleet of executive sedans, luxury SUVs, and premium vans offers a refined, comfortable environment that makes an impression before the meeting even begins. Every vehicle is operated by a uniformed, professional chauffeur trained in discretion, hospitality, and road safety. With real-time dispatch support, flexible scheduling, and attention to even the smallest detail, our service ensures that your team, partners, or guests arrive on time, every time – refreshed, composed, and prepared.
From airport pickups and inter-hotel shuttles to full-day, multi-location itineraries and VIP concierge services, Apollo offers a transport solution that’s not just dependable – it’s distinguished. Let us help you turn logistics into a powerful extension of your brand’s professionalism. Because in business, the journey matters just as much as the destination.
What You Can Expect from Apollo Conferencing Services
Apollo Tours & Travel offers a level of transport sophistication that reflects your brand. Let us turn complex logistics into smooth, professional journeys — because in business, every mile speaks volumes.
Meet & Greet
Your driver will be waiting for you with a personalized sign, ready to assist with your luggage.
Luxury Fleet
Choose from executive sedans, premium SUVs, spacious mini vans, or luxury coaches.
Professionalism
Our chauffeurs are trained professionals who understand corporate protocol, customer service, and privacy. They arrive in uniform, assist, and deliver.
Timely
Our operations team tracks routes, flight schedules, and traffic patterns to ensure every pickup and drop-off happens on time — with contingency planning built in.
Maintenance
Our vehicles are serviced regularly and inspected before every assignment. From insurance coverage to emergency preparedness, we operate with safety.
OUR CONFERENCING OPTIONS
City Corporate Conferencing in Nairobi
At Apollo Tours, we specialize in organizing seamless, high-impact corporate conferencing experiences for companies in Nairobi. Whether you’re planning a board meeting, team building retreat, product launch, or annual conference, we take care of every detail – from venue selection to logistics, entertainment, and customized experiences.
We partner with some of the city’s premier venues, including:
- Hyatt Regency Nairobi – Sophisticated urban setting with state-of-the-art facilities.
- Windsor Golf Hotel & Country Club – Ideal for retreats with scenic views and outdoor activities.
- Trademark Hotel – Modern and creative spaces perfect for innovation-driven teams.
Our services include:
- Venue sourcing & booking
- Catering & refreshment coordination
- Team-building activities & leisure experiences
- Transport and accommodation arrangements
With our expertise in hospitality and local partnerships, we ensure your corporate event is professional and memorable.
Let us handle the details – so you can focus on what matters most.
Coastal Corporate Conferencing
Apollo Tours offers expertly curated corporate conferencing experiences along the stunning Mombasa Coast – perfect for companies seeking a refreshing setting to host strategy sessions, team retreats, or executive meetings.
We work with top coastal venues, including:
- Sarova Whitesands Beach Resort & Spa – A vibrant beachside location with modern conference facilities and plenty of space for relaxation after sessions.
- Serena Beach Resort & Spa – A serene, Swahili-inspired venue with state-of-the-art meeting spaces and tranquil beachfront views.
Our end-to-end services include:
- Conference venue booking & setup
- Group transport & airport transfers
- Accommodation & meal planning
Team-building activities, beach games, and excursions
Whether it’s a leadership retreat, annual review, or incentive trip, we bring together professionalism and coastal charm to deliver impactful, inspiring corporate events.
Bush & Beyond Corporate Conferencing
Apollo Tours specializes in organizing unique corporate conferencing experiences in serene, bushy locations – where teams can connect, strategize, and unwind away from daily distractions.
We partner with premium countryside and safari-adjacent venues including:
- Enaishipai Resort & Spa, Naivasha – A stylish lakeside retreat ideal for conferences
with a blend of luxury and nature. - Sawela Lodge, Naivasha – quiet, green, and well-equipped for mid-sized corporate gatherings and team-building events.
- Sarova Woodlands, Nakuru – Modern conferencing facilities near Lake Nakuru, offering both business functionality and natural charm.
- Mara Sopa Lodge, Maasai Mara – For an adventurous twist, host your retreat in the heart of the wild, with the chance to include game drives and cultural experiences.
Our conferencing packages include:
- Venue sourcing & full event coordination
- Accommodation, meals & curated experiences
- Transport logistics from Nairobi or other locations
Optional add-ons like safaris, bonfire evenings & wellness sessions
Whether it’s a board retreat, strategic planning session, or reward getaway, we bring professionalism, creativity, and a touch of adventure to your next corporate event.
Safety and Assurance
At Apollo Tours & Travel, we place the highest value on the safety and well-being of your team. Our vehicles undergo regular maintenance and comprehensive safety checks, ensuring they are always in top condition. Every journey is led by our experienced, background-checked drivers who are trained to prioritize safety and professionalism. For added peace of mind, our support team is available 24/7, ready to assist with any emergencies or route adjustments. With Apollo, your team travels in comfort, confidence, and complete peace of mind.
For safety reasons these vehicles are not authorized to night driving, unless when it is inevitable or prior arrangements have been made.
FREQUENTLY ASKED QUESTIONS ON CONFERENCE TRANSPORTATION
Can I arrange transport for multiple guests with different schedules?
We specialize in coordinating complex, multi-passenger transport plans, even when guests are arriving at different times or locations. Our team builds custom schedules that work smoothly behind the scenes.
Do you offer on-site coordination for conferences or large events?
Yes. We can station an Apollo coordinator at your event venue or airport to manage arrivals, boarding, and last-minute updates — ensuring flawless execution for large groups.
Do you provide invoices and documentation for corporate billing?
We issue professional invoices with detailed breakdowns of services rendered. We also offer monthly billing for recurring accounts and corporate partners.
Are your drivers trained to handle VIPs and foreign dignitaries?
Many of our drivers have been trained to serve high-level guests, including diplomats, celebrities, and government officials. Professionalism, discretion, and cultural sensitivity are guaranteed.
What’s your cancellation and rescheduling policy for corporate bookings?
We understand that business plans can shift. We offer flexible rescheduling and cancellation options, especially for bookings with prior agreements or volume contracts.